HIPAA Notice of Privacy Practices

Effective Date: February 8, 2026
Last Updated: February 8, 2026

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

Our Commitment to Your Privacy

Movement Cures is dedicated to maintaining the privacy and confidentiality of your health information. We are required by the Health Insurance Portability and Accountability Act (HIPAA) and applicable state laws to:

  • Maintain the privacy of your protected health information (PHI)
  • Provide you with this Notice of our privacy practices
  • Follow the terms of this Notice currently in effect
  • Notify you if we are unable to agree to a requested restriction
  • Accommodate reasonable requests to receive communications by alternative means or at alternative locations

Movement Cures
6729 Washington Ave
Whittier, CA 90601
Phone: Contact via email or website
Email: support@movementcures.com

What is Protected Health Information (PHI)?

Protected Health Information (PHI) is information about you, including demographic information (name, address, phone number, etc.), that may identify you and relates to:

  • Your past, present, or future physical or mental health or condition
  • The provision of healthcare services to you
  • Past, present, or future payment for healthcare services provided to you

Important Notice About Online Information Collection

We do not collect Protected Health Information (PHI) through our website.

Our website contact forms only collect:

  • Name
  • Email address
  • Phone number
  • Service or program interest category
  • Optional notes or details you choose to provide

This basic contact information is used solely to schedule appointments via direct communication. No medical history, health conditions, treatment information, or other protected health information is collected through our website.

All PHI is collected on paper intake forms at our facility when you arrive for your first appointment. This Notice describes how we handle that protected health information collected in-office.

How We May Use and Disclose Your Health Information

Uses and Disclosures for Treatment, Payment, and Healthcare Operations

We may use and disclose your PHI without your written authorization for the following purposes:

TREATMENT

We use and disclose your health information to provide, coordinate, or manage your healthcare and related services. This includes:

Examples:

  • Dr. Edgar Rodriguez uses information about your injury to develop a treatment plan
  • Our staff documents your progress and response to treatment
  • We may disclose information to your primary care physician or other healthcare providers involved in your care (with your consent)
  • Consultation with other chiropractors, physical therapists, or specialists regarding your care
  • Referrals to other healthcare providers when appropriate

PAYMENT

We use and disclose your health information to obtain payment for services we provide. This includes:

Examples:

  • Submitting claims to your insurance company
  • Verifying your insurance coverage and benefits
  • Billing and collection activities
  • Providing information to justify medical necessity of services
  • Responding to insurance company requests for additional information

HEALTHCARE OPERATIONS

We use and disclose your health information for our business operations necessary to run our practice and ensure quality care. This includes:

Examples:

  • Quality assessment and improvement activities
  • Training students, interns, and staff
  • Business planning and management
  • Customer service activities
  • Conducting internal audits
  • Reviewing the competence or qualifications of healthcare professionals
  • Accreditation, certification, licensing, or credentialing activities

Other Permitted Uses and Disclosures

We may use or disclose your PHI without your authorization for the following purposes:

APPOINTMENT REMINDERS

We may contact you to remind you about appointments using:

  • Phone calls (voicemail messages)
  • Text messages (if you have provided consent)
  • Email
  • Postcards

TREATMENT ALTERNATIVES AND HEALTH-RELATED SERVICES

We may contact you to provide information about:

  • Treatment options or alternatives
  • Health-related services that may be of interest to you
  • New programs or services we offer

FACILITY DIRECTORY

We do not maintain a facility directory of patients.

INDIVIDUALS INVOLVED IN YOUR CARE

With your verbal permission, we may disclose relevant health information to:

  • Family members or friends who are involved in your care
  • Family members or friends who help pay for your care
  • Emergency contacts listed in your intake forms

In emergency situations, we may use our professional judgment to disclose information to individuals who we believe are involved in your care or payment for your care if it is in your best interest and you are unable to agree or object.

PUBLIC HEALTH ACTIVITIES

We may disclose your PHI for public health activities such as:

  • Preventing or controlling disease, injury, or disability
  • Reporting births and deaths
  • Reporting child abuse or neglect
  • Reporting adverse reactions to medications or problems with medical devices
  • Notifying persons of recalls of products they may be using
  • Disease or infection exposure notifications
  • Reporting to the Food and Drug Administration

ABUSE, NEGLECT, OR DOMESTIC VIOLENCE

We may disclose PHI to government authorities if we reasonably believe you are a victim of abuse, neglect, or domestic violence, to the extent required or authorized by law.

HEALTH OVERSIGHT ACTIVITIES

We may disclose PHI to health oversight agencies for activities such as:

  • Audits
  • Investigations
  • Inspections
  • Licensure or disciplinary actions
  • Civil, administrative, or criminal proceedings or actions

LAWSUITS AND DISPUTES

We may disclose PHI in response to:

  • Court orders
  • Subpoenas
  • Discovery requests
  • Other lawful processes

We will make reasonable efforts to notify you or obtain protective orders before disclosure.

LAW ENFORCEMENT

We may disclose PHI to law enforcement officials for purposes such as:

  • Complying with court orders, subpoenas, or other legal processes
  • Identifying or locating a suspect, fugitive, material witness, or missing person
  • Reporting information about a crime victim in limited circumstances
  • Reporting a crime that occurred on our premises
  • Reporting a crime in emergency circumstances

CORONERS, MEDICAL EXAMINERS, AND FUNERAL DIRECTORS

We may disclose PHI to coroners, medical examiners, or funeral directors to:

  • Identify deceased persons
  • Determine cause of death
  • Allow funeral directors to carry out their duties

ORGAN AND TISSUE DONATION

We may disclose PHI to organizations involved in organ, eye, or tissue procurement or transplantation.

RESEARCH

We may use or disclose PHI for research purposes when:

  • An institutional review board or privacy board has reviewed the research
  • Established protocols to protect privacy have been met
  • You have provided written authorization

SERIOUS THREAT TO HEALTH OR SAFETY

We may use or disclose PHI if we believe it is necessary to prevent or lessen a serious and imminent threat to:

  • Your health or safety
  • The health or safety of another person
  • The health or safety of the public

SPECIALIZED GOVERNMENT FUNCTIONS

We may disclose PHI for:

  • Military and veterans' activities
  • National security and intelligence activities
  • Protective services for the President or others
  • Medical suitability determinations
  • Correctional institutions (if you are an inmate)
  • Law enforcement custody

WORKERS' COMPENSATION

We may disclose PHI to comply with workers' compensation laws or similar programs that provide benefits for work-related injuries or illnesses.

Uses and Disclosures That Require Your Written Authorization

The following uses and disclosures will be made only with your written authorization:

MARKETING

We will not use or disclose your PHI for marketing purposes without your written authorization. We do not engage in marketing activities that require authorization.

SALE OF PHI

We will not sell your PHI without your written authorization. We do not sell PHI.

PSYCHOTHERAPY NOTES

If we maintain psychotherapy notes (we typically do not), we would need your authorization to use or disclose them, except in limited circumstances.

OTHER USES

Other uses and disclosures not described in this Notice will be made only with your written authorization. You may revoke your authorization at any time by submitting a written revocation to our office. The revocation will not affect disclosures we already made in reliance on your authorization.

Your Rights Regarding Your Health Information

You have the following rights regarding your health information:

RIGHT TO INSPECT AND COPY

You have the right to inspect and obtain a copy of your health information, including:

  • Medical records
  • Billing records
  • Other records used to make decisions about your care

How to Exercise This Right:

  • Submit a written request to our Privacy Officer
  • We will respond within 30 days (may extend by 30 days if needed)
  • We may charge a reasonable, cost-based fee for copying, postage, and supplies
  • Current fee schedule: $1.00 per page for copies

We may deny your request in limited circumstances, such as:

  • Information compiled in anticipation of litigation
  • Information that would endanger you or another person
  • Information that includes references to another person (other than a healthcare provider)

If we deny your request, we will provide you with a written explanation and inform you of your right to request a review of the denial.

RIGHT TO AMEND

If you believe that information in your medical record is incorrect or incomplete, you have the right to request an amendment.

How to Exercise This Right:

  • Submit a written request that explains the reason for the amendment
  • We will respond within 60 days (may extend by 30 days if needed)

We may deny your request if:

  • The information was not created by us (unless the creator is unavailable)
  • The information is not part of the records we maintain
  • The information is not part of the information you are permitted to inspect and copy
  • The information is accurate and complete

If we deny your request, you may submit a written statement of disagreement, which we will include in your medical record.

RIGHT TO AN ACCOUNTING OF DISCLOSURES

You have the right to receive a list of certain disclosures we have made of your health information.

The accounting includes disclosures:

  • Made for purposes other than treatment, payment, or healthcare operations
  • Made without your authorization
  • Made within the six years prior to your request (disclosures before April 14, 2003 are not included)

The accounting excludes:

  • Disclosures for treatment, payment, or healthcare operations
  • Disclosures made to you
  • Disclosures made pursuant to your authorization
  • Disclosures for facility directory or to persons involved in your care
  • Disclosures for national security or intelligence purposes
  • Disclosures to correctional institutions or law enforcement officials
  • Disclosures that are part of a limited data set

How to Exercise This Right:

  • Submit a written request specifying the time period (up to 6 years)
  • The first accounting in a 12-month period is free
  • We may charge a reasonable fee for additional accountings
  • We will respond within 60 days (may extend by 30 days if needed)

RIGHT TO REQUEST RESTRICTIONS

You have the right to request restrictions on:

  • How we use or disclose your information for treatment, payment, or healthcare operations
  • Disclosures to family members or friends involved in your care

We are not required to agree to your request except in the following circumstance:

  • You have paid for services out-of-pocket in full
  • You request that we not disclose information to your health plan for payment or healthcare operations purposes
  • The disclosure is not required by law

How to Exercise This Right:

  • Submit a written request describing the specific restriction and to whom it applies
  • If we agree to your request, we will comply unless the information is needed for emergency treatment

RIGHT TO REQUEST CONFIDENTIAL COMMUNICATIONS

You have the right to request that we communicate with you about your health information by alternative means or at alternative locations.

Examples:

  • Requesting that we contact you only at work
  • Requesting that we send mail to a P.O. Box instead of your home address
  • Requesting that we not leave voicemail messages

How to Exercise This Right:

  • Submit a written request specifying how or where you want to be contacted
  • We will accommodate reasonable requests
  • We will not ask the reason for your request

RIGHT TO A PAPER COPY OF THIS NOTICE

You have the right to receive a paper copy of this Notice at any time, even if you previously agreed to receive it electronically.

How to Exercise This Right:

RIGHT TO BE NOTIFIED OF A BREACH

You have the right to be notified if we discover a breach of your unsecured PHI.

Changes to This Notice

We reserve the right to change this Notice and make the new provisions effective for all PHI we maintain. If we make material changes, we will:

  • Post the revised Notice at our facility
  • Make copies available at our reception area
  • Post the revised Notice on our website (if applicable)
  • Provide you with a copy at your next visit after the change

Complaints

If you believe your privacy rights have been violated, you may file a complaint with:

Movement Cures Privacy Officer
6729 Washington Ave
Whittier, CA 90601
Phone: Contact via email or website
Email: support@movementcures.com

U.S. Department of Health and Human Services
Office for Civil Rights
200 Independence Avenue, S.W.
Washington, D.C. 20201
Phone: 1-877-696-6775
Website: www.hhs.gov/ocr/privacy/hipaa/complaints/

California Department of Public Health
Medical Board of California
2005 Evergreen Street, Suite 1200
Sacramento, CA 95815
Phone: 1-800-633-2322

You will not be retaliated against or penalized for filing a complaint.

Contact Information

For more information about this Notice or to exercise your rights:

Movement Cures
Privacy Officer: Dr. Edgar Rodriguez
6729 Washington Ave
Whittier, CA 90601
Phone: Contact via email or website
Email: support@movementcures.com
Website: movementcures.com

‍